2020 Annual Meeting Exhibitor Guidelines

As an exhibitor your agency, company or organization will be given a platform to showcase your support for conservation districts and our nation’s top conservation leaders. Opportunities are not exclusive to the listings in the prospectus. All exhibitors receive recognition on NACD’s website and in printed meeting materials. Please contact NACD Director of Development Laura Demmel with questions or comments.

EXPO HOURS

The Expo Hall will be in the Silver Room.

Expo Closed after 1 pm: Booth tear-down in the afternoon. Due to scheduled events, we ask that booths not be taken down earlier.

*Hours are tentative and subject to minor changes as needed

Use of Exhibitor Space

No exhibitor shall assign, sell its rights, sublet, share, or apportion the whole or any part of the space allotted. All product and service demonstrations and distribution of promotional materials must be confined to the limits of the exhibit space.

EXHIBIT SPACE ASSIGNMENT

Exhibit space will not be assigned until payment and the exhibitor agreement are received. Space will be assigned based on availability. The method of determining space assignment shall be established by NACD.

EXHIBITOR FEE

10’x 10’ standard and premium display booths include 10’ draped back wall, 3’ draped side, two chairs, skirted table and an ID sign. Premium XL spaces include a 20’x 20’ space. All standard exhibits receive one complimentary conference registration, with the opportunity to purchase an additional conference registration for a second booth attendee at the discount price, as indicated above. Premium and premium XL booths include two complimentary conference registrations. All booth attendees must be registered for the conference. Exhibitors are solely responsible for shipping and handling charges as well as making arrangements with the exhibit decorator for additional equipment for your booth. In mid-December, exhibitors will receive the exhibit company information.

EXHIBITOR SPONSOR REGISTRATION CANCELLATION POLICIES

Refund/Substitution Policy: Cancellations, substitutions and requests for refunds must be submitted in writing to laura-demmel[at]nacdnet.org before January 17, 2020 in order to receive a refund. An administrative processing fee of $200 will be deducted. Partial refunds of registration fees after January 17, 2020 will not be refunded except in extenuating circumstances that are clearly beyond the control of registrants, such as airport or road closures for weather or extreme immediate family emergencies. In this case, a written request must be provided. All approved refunds will be processed within six to eight weeks after the meeting. For questions regarding your refund, please contact Laura Demmel at 406-539-4670 or by email at laura-demmel[at]nacdnet.org. Returned checks are subject to a $50 administrative fee.

SECURITY AND LIABILITY

Security will be hired to provide protection for the overall meeting area and entrance into the Conservation Expo Hall; however, NACD and the host hotel cannot guarantee the security of items left unattended. By participating in NACD’s Conservation Expo, exhibitors specifically agree that they release NACD from any liability whatsoever related to their participation in the Conservation Expo. NACD would strongly encourage securing valuables in a safe and secure location when booth is left unattended.

SALES

The hotel has strict rules about on-site sales of merchandise and food. Therefore, items of a commercial nature offered for sale must be approved in advance by contacting Laura Demmel at laura-demmel[at]nacdnet.org.

NACD reserves the right to either accept or reject requests to participate in the Conservation Expo. Decisions on participation are made at NACD’s sole discretion. Applicants will be notified of their acceptance or rejection via email or phone within one week of receiving a completed contract and payment.

BOOTH PACKAGES

*Each standard exhibit space will receive one complimentary conference registration for the booth attendee, with an option to purchase an extra conference registration at a discount for a second booth attendee. All booth attendees must be registered for the conference. As an exhibitor, your registration allows you to attend non-ticketed events as a regular conference attendee, offering you more ways to participate in the program and opportunities to network.

EACH STANDARD BOOTH INCLUDES

• One 10’ x 10’ display space, which includes a 10’ draped back wall, 3’ draped sides
• One 6’ skirted table
• Two chairs
• Identification sign
• Acknowledgement in meeting program

PREMIUM BOOTH SPACE

includes all of the above benefits, plus:

• Prime location in the expo hall

PREMIUM XL SPACE

includes the benefits of standard and premium spaces, plus:

• More real estate – a 20’ x 20’ display space in the expo hall to accommodate a large display or equipment to engage attendees

Click here to return to the Annual Meeting webpage.